Secrets of Productive Work: Data Synchronization and Intelligent Assistants

No one can be productive 24/7, but you can and should improve your productivity. This will help you put less effort into achieving your goals, complete tasks faster, and feel better mentally. We are going to share the best productive tips with you.

What is productivity, and why is it needed?

Productivity is the number of completed tasks, served clients, manufactured goods, solved problems, or completed academic assignments in a certain time. Let’s say a carpenter makes three chairs in one working day – this is good productivity and efficiency. If productivity drops, the carpenter makes only two chairs per day. This can affect not only the carpenter’s work but also their well-being.

The same goes for students. If there comes a point when they start completing fewer assignments than they should, it is obvious that their productivity has dropped. In such cases, some tools can come to the rescue. For example, you can use a reference finder while writing your paper or a tool that generates texts, but only to speed up the research process and not to submit a generated essay. You’d better write it yourself.

When people become less productive, they may reproach themselves and procrastinate, which worsens their emotional state. Productivity needs to be improved in order to work more effectively, feel better emotionally, and enhance the quality of life.

Productive people:

• Are not distracted by extraneous processes: social networks or unimportant matters
• Know how to properly distribute the workload and time: do not take on more tasks than they can do
• Know how and when to take short and long breaks that will help them stay focused
• Know how to manage their emotional state
• Use time management techniques to become a more effective person
• Know how to distribute tasks in order to achieve results within the required time frame.

How to increase productivity: secrets of efficient work

Many people, in order to achieve their goals and do more tasks, forget about rest and do everything at once. In fact, this helps in the short term: today, you took on everything at once, worked without a break, and managed to do a lot. If you do this every day, the effect will last for a couple of days, and then you will not want to work at all. Here are tips on how to increase productivity without harming yourself.

1. Concentrate on One Task at a Time

Multitasking interferes with productivity since attentiveness decreases when performing several tasks. Our brain is not able to efficiently process several goals at once. Therefore, you should not write a report and talk to a client at the same time: completing tasks will be pointless anyway. It is better to do things sequentially.

Social networks and messengers can often interfere with concentrating on tasks. Chatting with friends, news, blogger posts, and everything else distracts people from work. To cope with the flow of extraneous information and focus your thoughts on tasks, you can use a corporate messenger.

There is nothing in such an application that can distract. Using a corporate messenger will help you concentrate on your tasks, get everything done, and maintain productivity due to the lack of distractions.

2. Use Productivity Apps

Todoist is rightfully considered one of the best apps for personal productivity and collaboration. The platform provides a solid set of functions for managing individual tasks and entire projects. With its help, you can speed up and simplify things execution, organize to-do lists, and implement other solutions to improve work productivity.

Notion is not only a well-known project management and collaboration platform but also an effective tool for personal productivity. It has an impressive set of features for creating and managing notes, coordinating project details, tracking task progress, and much more. The service is suitable for work, study, personal projects, and business.

1Password is one of the best productivity apps for personal use. This service is known as a convenient and reliable password manager with a large set of features. The platform has an intuitive interface, powerful encryption technologies, and many integrations with third-party systems. It is optimal for both personal and corporate use.

3. Use Programs for Data Synchronization

Many users today work on several devices: a desktop computer, a laptop, and a mobile phone. In this regard, all tasks need to be synchronized in order to have access to current versions of documents and projects.

One possible solution is to manually copy updated files to all devices regularly. This daily routine task is not always convenient; it is faster and more reliable to use a data synch program or online service.

FreeFileSync is a free, open-source, cross-platform program that is used to synchronize files.With FreeFileSync, you can create and manage backup copies of files. The program checks for differences between the source and target folders in order to transfer only the necessary amount of data. Thus, after checking and comparing the differences, synchronization is carried out in both folders at once.

GoodSync is cross-platform software for Windows, Linux, and macOS. You can also have it on Android and iOS, for synchronizing and backing up files. There are licenses for personal and commercial use.

SyncToy is a free app from Microsoft that lets you quickly and easily sync two folders, even if they’re on different computers, sharing them in real time. The tool has several sync options for any purpose.

4. Use Data Analytics Tools

Databox simplifies business analytics for growing companies. The tool centralizes data, allowing you to monitor current statistics of success in your company, make informed decisions, and improve productivity.

DashThis streamlines digital marketing reporting by providing the most essential features without cluttering the interface. The app features an intuitive and attractive dashboard tool that saves time on data aggregation and allows you to focus on decision-making.

Grafana is the leading technology for dashboards and visualizations. Over 3,000 customers use it, including large companies such as Bloomberg, Citigroup, Salesforce, Dell Technologies, and TomTom.

Follow our tips, and you will become more productive.