According to the recent survey conducted by the Bureau of Labor Statistics, workplace productivity is constantly declining since 2007. As modern-day smartphones become increasingly popular, entrepreneurs are wondering if today’s technology can actually help or hinder employees to become more productive. From applying for quick business loans to organizing team building activities, employers are doing everything they can to improve productivity.
Many employers believe that banning technology can improve focus and boost productivity. However, they fail to realize that the right technology can simplify and streamline tasks. Here are five different ways you can use technology to boost workplace productivity.
1. Cloud-Based Management Software
Cloud-Based management software enables you to access all your projects, assets, and milestones anytime, anywhere. Since all the important documents are easily accessible, the convenience can significantly improve team performance and boost your company’s competitive advantage. In fact, most (if not all) companies run 79% of their workloads in cloud-based software.
With that said, regardless of the size of your business or the industry you belong to, great cloud-based management software can greatly enhance your team’s productivity.
2. Online Meetings
Providing an avenue for online meetings is one of the best tools created for small businesses. While teleconferencing isn’t new, today’s virtual meeting tools have advanced capabilities that can result in improved productivity. While it’s beneficial to physically meet occasionally, virtual meetings are more flexible, especially if some of your employees live in different states or countries.
By holding your meetings online, you won’t have to deal with traffic, you can record the meetings, and you can host a meeting anytime, anywhere. There are different tools you can choose from, such as Zoom. This app allows you to share documents while the meeting is going on.
You can Screen Record Facetime. There are two ways for you to do so. One with in-app audio and the other without in-app audio. Note: some states require all participants to accept the recording.
Other virtual meeting applications are Skype, and Zoho. The best type of software depends on your business’ needs and preferences. Make sure to find one that works well for your business.
3. Communication Software
Aside from your regular meetings, constant and effective communication is critical for team productivity. However, some companies are hesitant to invest time and money into communication software. Studies show that companies with approximately 100 employees waste an average of $420,000 annually just because of miscommunication.
Thanks to technological advancement, there are many advance communication solutions for businesses in all shapes and sizes. There are team messaging apps, video calling apps, and other communication-centric software that can significantly improve internal communication and in turn, increase team productivity. Some of the messaging apps most companies use are Slack, Workplace by Facebook, Zinc, and Crew. Most of the communication apps in the market offer more than just messaging, so make sure to look for one that’s suitable for you.
4. Time-Tracking Software
One of the best ways to measure improvements in productivity is through using a time-tracking device. Before you can increase your productivity, you need to analyze your work clock. What distracts you the most during work hours? What time of day are you most productive? How much time do you waste on said distractions? How can you contribute to your company’s progress? By using time-tracking tools like Toggl, Hubstaff, Tick, and Time Doctor, you can make the most out of your working hours and become more productive.
5. Total Automation
Change is uncomfortable; but if you’re still using pen and paper while everybody else is going online, you might want to reconsider. Going online or automating your workplace not only improves company performance, but it also helps your employees with their daily repetitive tasks. You can automate different types of business operations, such as task management, email management, and more. This frees up time for your employees, allowing them to focus on more important tasks.
For example, you can automate time tracking so you’d know how your employees spend their time while working. Additionally, you can streamline certain tasks like social media posting, email replies, and other manual tasks.
Boost Productivity in the Workplace with the Help of Quick Business Loans
With the right technology, you’ll be able to maximize workplace productivity and set your business up for success. Think of these tools as an investment for your company. Most of these applications don’t require a huge investment, but if you’re in need of additional working capital to try out different apps, you can apply for a quick business loan.
Aside from improving productivity, the funds from small business loans can be used for almost any other business purpose.