You used to see huge cabinets with lots of shelves in office rooms that were filled to the brim with documents and various papers. Company employees sorted these documents into folders and stacked them neatly paper by paper. Now, seeing such cabinets is a rarity. Companies are moving their documents into the digital realm.
In the digital field, employees can have remote access to documents. Also, staff can collectively edit files, sign them online, send them to each other, and so on. You’re more likely to see digital document archives today than print versions.
What’s more, in case of an emergency, digital documents can be restored with data recovery software, while printed physical documents disappear without a trace.
But managing so much documentation becomes less easy for companies’ employees. That’s why developers offer various solutions for managing and systematizing digital documents. Today, we will talk about such solutions in detail.
There are many document management software on the market, so it is very difficult to stop at a particular tool. But we have already done this work for you and evaluated the different options according to these parameters:
- Hosting;
- Search options;
- Scanning options;
- Speed;
- Availability, and so on.
We have selected the best options available on the market and are ready to tell you all about them.
Let’s go!
Best Document Management Software
Rubex
Rubex is one of the most popular document management solutions today. It will suit both large businesses and startups.
Rubex is a cloud-based service that will be available to all your employees anywhere in the world where there is an Internet connection.
This application is very easy to use because it offers the usual system of organizing documents into folders. It is almost the same as in the above-mentioned old method of storing documents in cabinets. In fact, only the location changes but not the structure.
We think this app is the best because of its convenience. Any user will be able to understand how the application works and can quickly learn how to use it. Searching for documents is also very easy and convenient.
Rubex offers several packages at different prices ranging from $55 to $199. To find out what kind of package and price this company can offer you, visit their website. There, you will be asked to take a short quiz on the home page, and then, you will receive a personalized offer in the mail. It doesn’t bind you to anything. Do this test and find out more about Rubex’s offers.
Microsoft SharePoint
Microsoft SharePoint is a software with a big name. Microsoft and its products can be trusted because they are on the market for many years and have earned respect and recognition. Microsoft SharePoint is no exception.
It is one of the most user-friendly applications and vast in terms of features. Especially great is the choice of Microsoft SharePoint for those users who are already working with Microsoft products.
On this platform, your colleagues and you can edit files together and organize them the way you want. A search function is also present and will facilitate the process of working with files. SharePoint Solutions can further enhance your experience with Microsoft SharePoint, providing tailored solutions and customizations to meet your specific business needs.
Microsoft SharePoint requires a knack for this system. To use this tool smoothly and cleverly, you will have to go through a little training. So, you will be able to get acquainted with all the features and capabilities of this wonderful software. But luckily, this program teaches you how to use it. It’s not that difficult, and it won’t take your employees much time.
Microsoft SharePoint offers very affordable pricing from $5 to $23 per month per user. Their website has tables describing the benefits of each package. Go to their website and read more information about the services to choose the best option for you.
M-Files
M-Files is one of the best programs in terms of ease of use and user-friendly platform interface.
This platform gives you a comprehensive approach to document management and sorting. Document scanning is fast enough. You can digitize large amounts of data. There are appropriate tools for this. Many processes are automated. For example, the application offers character recognition: this happens automatically and speeds up the processing and scanning of documents.
Also, organizing documents is very easy. The platform helps you do this quickly and easily with the implementation of machine learning processes.
We can recommend this app because it is the most intuitive of all the apps out there. You won’t have to train your staff on how to use it and will be able to get to work right away.
The creators of M-Files promise a high level of data protection thanks to its technology.
Moreover, all users, regardless of the package they purchased, can choose the type of system that is convenient for them. This is a huge advantage of the service. As a current MA in service design explains, it is essential to orchastrate the various stages of a service to ensure a pleasant, seamless experience.
We cannot advise the best package offered by M-Files for you because every business is unique, plus some perform all their opertaions in-house, while others use business process outsourcing (BPO) But you, with the best understanding of your company, can go to their website and choose the best solution based on the specific case.
Conclusion
In today’s world, when people get rid of bulky office cabinets with piles of dusty documents and go digital, you can’t do without document management software. Some people spend a lot of time looking for the best solution, but we decided to save your precious time and did this work for you.
After studying a lot of solutions, we chose the ones that are the easiest to use, the most affordable, and the best in terms of quality of service. We hope that one of the presented options can become a good assistant in running your business!
Evaluate your financial capabilities and your top priorities in terms of product functionality. Each of the offers in this article is unique. Then, considering the specifics of your business, make a decision. We’re sure you’ll be able to make the right choice and improve the performance of your business!